With Workplace by Meta shutting down, many companies are now searching for a new internal communication solution. While Meta recommends Workvivo by Zoom as the go-to replacement, is it really the best fit for your organization? After all, that’s a big decision to leave to someone else.
Workvivo is a strong social intranet. But many businesses are realizing that they need more than a social feed to engage employees effectively. The reality is that Workvivo isn’t built for omnichannel communication, strategic comms planning, or deep Microsoft integration — all of which are critical for modern workplaces.
If you’re considering alternatives, this guide breaks down the top Workvivo alternatives and competitors in 2025 and explains why Staffbase is the leading choice for internal communications.
Why you might be searching for a Workvivo alternative in 2025
Workvivo promotes itself as a Workplace by Meta replacement, but many organizations find that it doesn’t fully meet their needs.
What’s the problem with Workvivo?
📉 Limited omnichannel communication → Workvivo is primarily an intranet and social feed. It lacks internal email, push notifications, and digital signage to reach employees across multiple channels.
💬 Not a true collaboration tool → While Workvivo has social features, it doesn’t replace Slack, Microsoft Teams, or Viva Engage for real-time teamwork and collaboration.
📊 No built-in strategic communication tools → Unlike Staffbase, Workvivo doesn’t offer content planning, alignment checks, sentiment analysis, or campaign tracking.
🔗 Basic Microsoft integrations → Workvivo integrates with Microsoft, but it doesn’t have a certified partnership like Staffbase, limiting its functionality within Teams, SharePoint, and Power Automate.
🚀 More engagement-focused than strategic → Workvivo is great for culture and community engagement, but not for structured, top-down communication at scale.
Key features to look for in a Workvivo alternative
When evaluating Workvivo competitors, it’s probably not a bad idea to consider:
Omnichannel communication → Not just an intranet — look for mobile apps, push notifications, email, digital signage, and real-time chat.
Advanced analytics & impact measurement → AI-driven content insights, sentiment tracking, and engagement heatmaps to see what resonates with employees.
Scalability & usability → Easy adoption for both desk and frontline workers, with customizable access permissions for large enterprises.
Deep Microsoft integrations → If your company relies on Microsoft 365, you need certified SharePoint, Teams, and Power Automate integrations.
Strategic internal comms planning → Editorial calendars, campaign tracking, and alignment measurement tools — Workvivo doesn’t provide these.
The 11 best Workvivo alternatives in 2025
1. Staffbase — The best alternative for enterprise internal communication
Unlike Workvivo, Staffbase is not just an intranet. It’s a complete, user friendly internal communication cloud that helps you reach every employee across email, mobile apps, push notifications, and intranet.
Key features
📧 The New Staffbase Email → A modern internal email tool with real-time collaboration, analytics, and AI-powered content assistance.
📱 Mobile-first communication → A fully-featured employee app with two-way chat, surveys, video updates, and digital signage support.
📊 Strategic comms & analytics → Sentiment analysis, engagement tracking, and alignment checks to measure the real impact of your employee communication.
🔗 Certified Microsoft integration → Unlike Workvivo, Staffbase is a Microsoft partner, offering seamless SharePoint, Teams, and Power Automate integration.
How Staffbase compares to Workvivo
Omnichannel communication → Staffbase unifies email, mobile, intranet, and push notifications, while Workvivo is intranet-only.
Better for strategic communication → Staffbase provides campaign planning, editorial calendars, and impact analytics, which Workvivo lacks.
More scalable & IT-friendly → Granular user management, enterprise security, and multilingual support for global team members.
Stronger Microsoft integration → Unlike Workvivo, Staffbase is a Microsoft-certified partner, ensuring seamless enterprise connectivity.
Pros and Cons
✅ Pros:
- Omnichannel communication: Reach employees via email, mobile app, intranet, push notifications, and more.
- Frontline-first design: Award-winning mobile app ensures deskless employees are as connected as office-based staff.
- AI-powered email designer: Real-time collaboration and drag-and-drop simplicity help teams create visually appealing, personalized emails without relying on IT support.
- Analytics beyond email opens: Engagement heatmaps, sentiment checks, and campaign performance tools help measure the actual impact of internal communications.
- Enterprise-grade integrations: Microsoft-certified with deep SharePoint and Teams integrations.
- Scalable and flexible: Unlimited email admin licenses — no hidden costs when growing teams.
❌ Cons:
- More than a social platform: Staffbase’s strength is in structured communication and multi-channel reach. For organizations seeking a purely social intranet without strategic comms tools, Staffbase may offer more than they need.
- Learning curve: Combining email, intranet, and mobile app can require some onboarding time — though Staffbase offers dedicated, award-winning customer support for smooth implementation.
Who should consider Staffbase?
🏢 Large enterprises that need to reach both office and frontline employees across multiple channels such as email, mobile apps, and intranet.
🏭 Organizations with deskless workforces (e.g., manufacturing, retail, healthcare) that require a mobile-first approach.
📊 Communication teams seeking data-driven insights with real-time analytics, engagement heatmaps, and sentiment analysis.
🔗 Businesses invested in Microsoft 365 that want native SharePoint and Teams integrations.
📣 Strategic communicators aiming to move beyond output metrics (emails sent) to measure alignment, sentiment, and the true impact of their messaging.
Why choose Staffbase over Workvivo?
Omnichannel communication, not intranet-only: While Workvivo focuses heavily on its social feed, Staffbase offers structured communication tools to ensure messages are seen, understood, and acted upon.
Stronger Microsoft integration: Staffbase is a Microsoft-certified partner, offering deep Teams, SharePoint, and Power Automate integrations for seamless enterprise workflows.
Built-in strategic communication tools: Staffbase includes editorial calendars, alignment checks, and sentiment analysis — tools that Workvivo lacks.
More scalable for enterprise needs: Staffbase offers unlimited email admin licenses, ensuring large comms teams can communicate and collaborate without extra costs.
Award-winning mobile experience: Staffbase’s mobile app is feature-rich, offering two-way chat, digital signage, and frontline worker engagement tools — Workvivo’s mobile app lacks this depth.
👉 Ready to see Staffbase in action?
2. Simpplr — Best for AI-powered intranet
Simpplr is a modern intranet platform that uses AI-powered content recommendations to deliver personalized information to employees. While it’s a strong contender in the intranet space, Simpplr lacks the omnichannel communication features that many organizations need to connect with their entire workforce.
Key Features
🌐 AI-driven intranet → Uses machine learning to surface personalized content, ensuring employees see the most relevant updates and resources.
🔍 Advanced search capabilities → AI-enhanced search helps employees quickly find company news, documents, and updates.
📊 Employee listening tools → Pulse surveys, sentiment analysis, and engagement tracking help gauge employee sentiment.
Workvivo vs Simpplr: How the two compare
Stronger personalization, but weaker communication tools → Simpplr excels in AI-powered content delivery but lacks key communication tools like email campaigns, push notifications, and digital signage — all critical for reaching frontline workers.
No built-in email solution → Unlike Workvivo, Simpplr has no dedicated internal email tool for top-down messaging or strategic campaigns.
Better knowledge-sharing experience → Simpplr’s AI-powered search outperforms Workvivo’s for finding content in complex organizational structures.
Weaker Microsoft integration → While Simpplr integrates with Microsoft tools, it lacks the certified Microsoft partnership that Staffbase offers for deep integration with Teams, SharePoint, and Power Automate.
Pros and Cons
✅ Pros:
- AI-driven content recommendations personalize the employee experience.
- Advanced search simplifies information discovery in large organizations.
- Good for knowledge management in content-heavy businesses.
- Strong focus on employee engagement through tailored content delivery.
❌ Cons:
- No internal email solution → Unlike Staffbase, Simpplr has no email campaign tool, limiting its reach for top-down announcements.
- Limited frontline communication → Lacks robust mobile-first communication and engagement tools, making it harder to connect with deskless employees.
- Not designed for strategic comms planning → Unlike Staffbase, Simpplr lacks tools like editorial calendars, campaign alignment tracking, and sentiment analysis.
Who should consider Simpplr?
🏢 Large organizations that need an AI-driven intranet for knowledge management and personalized content delivery.
📚 Content-heavy businesses that require advanced search capabilities to help employees find company information quickly.
🌍 Enterprises with complex structures that need sophisticated content targeting and segmentation.
Why choose Staffbase over Simpplr?
Complete internal communication platform: While Simpplr excels at content personalization, Staffbase offers a broader communication strategy with email, mobile apps, push notifications, and intranet integration.
AI + Strategic tools in one platform: Staffbase combines AI powered content recommendations with campaign planning, sentiment analysis, and alignment tracking — Simpplr does not.
Built-in email capabilities: Staffbase offers a powerful internal email designer with unlimited admin licenses, ensuring communication teams can collaborate freely.
Stronger Microsoft integration: Staffbase is a Microsoft-certified partner with deep integrations into Teams, SharePoint, and Power Automate — Simpplr’s Microsoft integrations are more limited.
Frontline-first communication: Staffbase’s mobile app provides two-way chat, push notifications, and self-service tools to engage frontline employees — Simpplr lacks these capabilities.
3. Slack — Best for real-time collaboration
Slack is a powerful platform designed for instant messaging, collaboration, and teamwork. While it’s a standout tool for fast communication, Slack lacks the structured communication features needed to deliver top-down messaging, making it an incomplete solution for organizations seeking to connect with all employees.
Key features
💬 Instant messaging & team channels → Slack’s intuitive chat interface allows for quick conversations, project updates, and team discussions.
🔗 Extensive integrations → Slack connects with thousands of third-party apps, including project management tools like Asana, design tools like Figma, and developer tools like Jira.
📁 File sharing & collaboration → Teams can share files directly within Slack channels, making it easier to discuss and manage projects in real time.
Workvivo vs Slack: How the two compare
Stronger for collaboration, weaker for internal comms → Slack is ideal for fast-paced teamwork but lacks the structured communication tools Workvivo offers for company-wide updates, newsfeeds, or employee engagement.
No top-down communication capabilities → Slack excels at peer-to-peer interaction, but unlike Staffbase, it has no email campaign features, news publishing, or digital signage integration to ensure important messages reach every employee.
Minimal focus on frontline communication → Slack’s mobile app supports real-time chat but lacks the employee app experience found in Staffbase, which offers news, updates, and self-service tools tailored for deskless employees.
Better for project collaboration → While Workvivo emphasizes company culture and employee engagement, Slack is designed for teams that need quick decision-making and fast communication.
Pros and Cons
✅ Pros:
- Excellent for team-based communication and project collaboration.
- Highly flexible with extensive third-party integrations.
- Intuitive and user-friendly interface for fast adoption.
- Ideal for agile teams, especially in tech, marketing, and development.
❌ Cons:
- No top-down communication → Slack lacks email tools, newsfeeds, and campaign planning features needed for internal communications at scale.
- Not designed for company-wide engagement → Unlike Staffbase, Slack isn’t built to connect entire organizations or manage structured communication flows.
- Limited analytics → Slack offers conversation-based insights but lacks the engagement tracking, sentiment analysis, and impact measurement tools available in Staffbase.
Who should consider Slack?
👥 Small to mid-sized teams that prioritize quick decision-making, project updates, and cross-functional collaboration.
📈 Tech and development teams that rely on agile communication and real-time messaging.
💻 Remote or hybrid teams that need fast communication tools to stay connected throughout the workday.
Why choose Staffbase over Slack?
Complete communication platform, not just chat: While Slack is ideal for real-time collaboration, Staffbase offers a unified internal comms solution with email campaigns, mobile communication, and digital signage integration to ensure critical messages reach every employee.
Stronger top-down communication tools: Staffbase includes news publishing, campaign planning, and engagement tracking — tools Slack lacks entirely.
Frontline-first communication: Staffbase’s mobile app ensures frontline employees receive vital updates, while Slack’s mobile functionality is chat-focused and less effective for structured communication.
Designed for strategic communication: Staffbase provides alignment checks, editorial planning, and sentiment analysis to help comms teams measure and improve messaging impact — none of which Slack offers.
Microsoft-certified integration: Staffbase integrates seamlessly with Teams, SharePoint, and Power Automate, offering better Microsoft 365 alignment than Slack.
4. SharePoint — Best for Microsoft 365 users needing a customizable intranet
Microsoft SharePoint is a powerful document management and intranet solution that integrates deeply with Microsoft 365. While SharePoint excels in file sharing, content management, and collaboration, it lacks the specialized tools needed for structured internal communications and engagement-focused messaging. For effective employee communications, there are plenty of great alternatives.
Key features
📂 Robust document management → SharePoint provides a central hub for storing, organizing, and sharing documents, making it ideal for knowledge-heavy organizations.
🖥️ Customizable intranet → SharePoint allows businesses to create tailored intranet experiences that reflect their brand and organizational structure.
🔗 Microsoft 365 integration → Deep integration with Teams, OneDrive, and Power Automate makes SharePoint a natural fit for Microsoft-driven enterprises.
Workvivo vs SharePoint: How the two compare
Better for content management, weaker for employee engagement → SharePoint is designed for document storage and collaboration, whereas Workvivo emphasizes employee social networking and community-building.
Complex setup & management → While SharePoint offers extensive customization, it requires significant IT involvement to build and maintain a user-friendly intranet experience.
No internal email capabilities → Unlike Staffbase, SharePoint does not offer a dedicated email solution, limiting its ability to deliver targeted employee messaging.
Minimal frontline engagement tools → SharePoint lacks features like mobile-first communication, push notifications, and digital signage that ensure messages reach employees without desktop access.
Pros and Cons
✅ Pros:
- Excellent for document storage, version control, and content management.
- Highly customizable for building tailored intranet solutions.
- Seamless integration with the Microsoft 365 ecosystem.
- Ideal for organizations needing a structured knowledge management platform.
❌ Cons:
- Not built for internal communications → SharePoint lacks tools for employee email, campaign planning, and engagement tracking.
- Difficult to manage without IT support → Unlike Staffbase, SharePoint often requires extensive technical resources to customize and maintain.
- Limited mobile experience → SharePoint’s mobile capabilities are designed for document browsing, not proactive communication.
Who should consider SharePoint?
🏢 Enterprises already invested in Microsoft 365 that want a content management platform to organize documents and resources.
📚 Organizations with complex knowledge management needs that prioritize content storage over proactive communication.
💻 IT-driven organizations with the resources to build and manage a custom intranet.
Why choose Staffbase over SharePoint?
Purpose-built for internal communication: While SharePoint is designed for content management, Staffbase is tailored for strategic communication with tools like email campaigns, newsfeeds, and mobile-first messaging.
Faster setup with no IT dependency: Staffbase’s intuitive platform allows comms teams to build campaigns, send updates, and track engagement — all without relying on IT.
Superior mobile experience: Staffbase’s award-winning employee app ensures both frontline and deskless employees stay connected. SharePoint’s mobile offering is limited and not optimized for proactive messaging.
Built-in email capabilities: Staffbase offers a fully customizable internal email tool with unlimited admin licenses — SharePoint does not offer email functionality.
Strategic communication tools: Unlike SharePoint, Staffbase provides built-in features like editorial calendars, alignment checks, and sentiment analysis to help comms teams measure and refine their messaging strategies.
5. Firstup (formerly SocialChorus) — Best for AI-driven content automation
Firstup is a workforce communication platform designed to automate content delivery using AI-powered personalization. While Firstup offers strong content targeting capabilities, it lacks the flexibility and strategic communication tools that enterprise organizations often need to connect with their entire workforce.
Key features
🧠 AI-powered content personalization → Uses employee behavior data to automatically deliver tailored messages to different audiences.
📱 Mobile-first experience → Firstup’s mobile app helps reach frontline workers with targeted updates and company news.
📊 Content automation → Uses machine learning to identify the best channels, delivery times, and message formats to improve engagement.
Workvivo vs Firstup: How the two compare
Stronger AI, but less flexible content control → Firstup’s automation can simplify message delivery, but it offers less manual control over content creation compared to Workvivo or Staffbase.
No comprehensive internal email solution → Firstup lacks a dedicated email tool for campaign-based messaging and internal newsletters.
Weaker intranet capabilities → Unlike Workvivo, Firstup is not designed as an employee intranet and lacks tools for building dedicated content hubs.
Better mobile experience than Workvivo → Firstup’s mobile app offers more robust employee engagement tools for frontline workers than Workvivo’s mobile platform.
Pros and Cons
✅ Pros:
- Strong AI-powered content targeting for automated message delivery.
- Mobile-first platform ideal for reaching frontline workers and remote teams.
- Great for organizations seeking automated communication solutions that minimize manual effort.
❌ Cons:
- Less manual content control → Firstup’s automation can limit flexibility for comms teams that prefer hands-on content creation.
- No email campaign functionality → Unlike Staffbase, Firstup lacks a dedicated internal email tool for structured communication.
- Limited strategic communication tools → Firstup does not offer editorial calendars, alignment tracking, or sentiment analysis for measuring communication impact.
Who should consider Firstup?
🏢 Large enterprises with complex messaging needs that want to automate content delivery using AI-driven personalization.
📱 Organizations with a heavy frontline workforce that need to send tailored updates directly to mobile devices.
🤖 Businesses seeking communication automation over manual content creation and campaign planning.
Why choose Staffbase over Firstup?
Flexible content control + automation: While Firstup relies heavily on automation, Staffbase empowers comms teams with both AI content suggestions and manual content control to deliver impactful messages.
Omnichannel communication platform: Staffbase combines email, mobile apps, intranet, and push notifications to ensure employees receive messages in their preferred channels — Firstup lacks this flexibility.
Built-in strategic tools: Staffbase includes campaign planning, editorial calendars, and engagement tracking to help teams measure success and improve communication strategies — capabilities Firstup lacks.
Robust email solution: Staffbase offers a powerful internal email tool with unlimited admin licenses for scalable campaign delivery — Firstup has no dedicated email solution.
Deeper Microsoft integration: Staffbase’s Microsoft-certified partnership ensures seamless connections with Teams, SharePoint, and Power Automate, while Firstup’s Microsoft integrations are more limited.
6. Microsoft Viva Engage (formerly Yammer) — Best for Microsoft 365 users seeking a social networking platform
Viva Engage is Microsoft’s enterprise social networking tool designed to foster collaboration, knowledge sharing, and community building within organizations. While it’s a natural fit for companies already using Microsoft 365, Viva Engage lacks the structured communication tools needed for campaign planning, targeted messaging, and employee-wide updates.
Key features
📢 Enterprise social networking → Viva Engage enables employees to create posts, join conversations, and connect with colleagues across departments.
🔄 Microsoft 365 integration → Viva Engage is natively embedded in Microsoft Teams, SharePoint, and Outlook, making it easily accessible for employees already using those tools.
📊 AI-powered insights → Viva Engage highlights trending conversations, key updates, and community-driven content to help employees stay informed.
Workvivo vs Microsoft Viva Engage: How the two compare
Stronger for collaboration, weaker for strategic comms → Viva Engage encourages peer-to-peer discussions but lacks structured tools for top-down communication like email campaigns or newsfeeds.
Limited mobile experience → Viva Engage’s mobile app is designed for discussion threads, not comprehensive communication for deskless or frontline employees.
No dedicated email solution → Unlike Staffbase, Viva Engage does not include email campaign functionality, making it harder to deliver structured internal communication.
Weaker analytics for comms professionals → While Viva Engage offers insights on conversation engagement, it lacks the sentiment analysis, alignment tracking, and campaign measurement tools available in Staffbase.
Pros and Cons
✅ Pros:
- Seamless integration with Microsoft 365, ensuring easy access for Microsoft users.
- Great for fostering peer-to-peer collaboration and community engagement.
- Effective for knowledge sharing in project teams or cross-functional groups.
❌ Cons:
- No built-in email functionality → Unlike Staffbase, Viva Engage cannot deliver structured email campaigns for reaching all employees.
- Not designed for strategic comms → Viva Engage lacks tools like editorial calendars, campaign tracking, and sentiment analysis.
- Weaker for reaching frontline employees → Viva Engage’s mobile experience is discussion-focused, not optimized for critical updates or urgent messaging.
Who should consider Microsoft Viva Engage?
🏢 Microsoft 365-driven organizations that want a social networking tool for knowledge sharing and team collaboration.
👥 Companies focused on peer-to-peer engagement that prioritize interactive conversations and the ways a team communicates over structured communication strategies.
📚 Knowledge-heavy teams such as IT, project management, or HR that need a discussion-based platform to share ideas.
Why choose Staffbase over Microsoft Viva Engage?
Omnichannel communication platform: While Viva Engage focuses on social collaboration, Staffbase combines email, mobile apps, newsfeeds, and digital signage to ensure key messages reach all employees, not just those active in social spaces.
Better for strategic communication: Staffbase includes campaign planning, editorial calendars, and engagement tracking to help communicators measure the true impact of their messaging.
Stronger mobile experience: Unlike Viva Engage, Staffbase’s mobile app provides a structured, employee-first experience with tools like two-way chat, push notifications, and self-service resources for frontline workers.
Built-in email capabilities: Staffbase includes a powerful internal email designer with unlimited admin licenses, ensuring large teams can collaborate without added costs.
Comprehensive analytics: Staffbase empowers communicators with insights beyond likes and comments, offering sentiment analysis, alignment tracking, and engagement heatmaps to measure meaningful impact.
7. Happeo — Best for social intranet and collaboration
Happeo is an intranet platform designed to blend internal communication with collaboration. It integrates deeply with Google Workspace, making it a natural fit for organizations that rely on Google’s ecosystem. While Happeo offers strong knowledge management and team collaboration features, it lacks the email capabilities, strategic planning tools, and frontline communication features that comprehensive internal communication platforms provide.
Key features
🌐 Google Workspace integration → Seamlessly connects with Gmail, Google Drive, and Google Calendar for simplified document sharing and team collaboration.
🗂️ Centralized knowledge hub → Acts as a digital workspace where employees can access company resources, news, and updates in one place.
💬 Social-style communication → Teams can engage in discussions, share updates, and collaborate in real time.
Workvivo vs Happeo: How the two compare
Better for Google users, weaker for strategic communication → Happeo is designed to integrate deeply with Google Workspace, but lacks the structured communication tools that Workvivo offers for newsfeeds, top-down messaging, and employee engagement.
No dedicated email solution → Happeo, like Workvivo, has no built-in internal email tool, limiting communication channels.
Weaker mobile communication → While Happeo offers a mobile app, it’s optimized for document browsing and knowledge sharing, not frontline engagement or urgent updates.
No strategic comms planning tools → Happeo lacks features like campaign planning, editorial calendars, and alignment tracking — tools that empower communication teams to plan and measure their messaging.
Pros and Cons
✅ Pros:
- Excellent for Google Workspace users seeking a tightly integrated intranet.
- Provides a strong knowledge management hub for storing and sharing company information.
- Social-style features encourage peer-to-peer communication and collaboration.
- User-friendly design with low learning curve for non-technical teams.
❌ Cons:
- No internal email solution → Unlike Staffbase, Happeo offers no dedicated email campaign tool for structured messaging.
- Limited mobile-first features → Happeo’s mobile app is better suited for browsing content than engaging frontline employees.
- Weaker strategic communication tools → Happeo lacks tools like sentiment analysis, alignment checks, and impact measurement.
Who Should consider Happeo?
🏢 Organizations that rely on Google Workspace and need a Google-integrated intranet for knowledge sharing and team collaboration.
📚 Mid-sized businesses looking for an intuitive platform to improve internal information access.
💬 Teams prioritizing social-style collaboration that value peer-to-peer interaction over structured communication strategies.
Why choose Staffbase over Happeo?
Complete internal communication platform: While Happeo excels in knowledge sharing for Google users, Staffbase offers a comprehensive communication solution with email campaigns, mobile-first messaging, newsfeeds, and digital signage for reaching all employees.
Built-in internal email capabilities: Staffbase offers a dedicated email designer with unlimited admin licenses, ensuring communication teams can deliver impactful campaigns — Happeo lacks this feature entirely.
Better for strategic communication: Staffbase includes campaign planning, editorial calendars, and sentiment analysis to help comms teams manage and measure the impact of their messaging — tools that Happeo doesn’t provide.
Stronger mobile communication experience: Staffbase’s award-winning employee app ensures frontline and remote employees are informed and engaged with tools like two-way chat, push notifications, and self-service resources.
Flexible platform integrations: While Happeo integrates tightly with Google, Staffbase offers extensive integrations for Microsoft 365, Google Workspace, and a range of third-party tools — giving businesses greater flexibility.
8. Jostle — Best for company culture and employee engagement
Jostle is an employee experience platform (or EXP) designed to enhance company culture, team collaboration, and employee recognition. With a strong focus on community-building and social interaction, Jostle functions in more of an internal social media style than as a structured communication platform. While Jostle excels in fostering engagement, it lacks robust tools for email campaigns, strategic communication planning, and frontline communication.
Key features
🏢 Culture-driven intranet → Jostle’s platform is designed to build a strong sense of belonging, with spaces for company updates, celebrations, and peer-to-peer recognition.
💬 Social interaction tools → Employees can post updates, comment on announcements, and recognize colleagues for their achievements.
📊 Visual org chart → Jostle’s intuitive people directory helps employees find and connect with colleagues across the organization.
Workvivo vs Jostle: How the two compare
Better for company culture, weaker for structured comms → Jostle is ideal for social engagement but lacks structured tools for campaign planning, newsfeeds, and multi-channel communication.
No dedicated email solution → Unlike Staffbase, Jostle does not offer a built-in email tool for newsletters, campaigns, or targeted updates.
Limited mobile experience → Jostle’s mobile app is best suited for casual social engagement rather than delivering urgent communications or engaging frontline employees.
Minimal strategic communication tools → Jostle lacks alignment tracking, sentiment analysis, and editorial planning tools, making it less effective for companies seeking data-driven communication strategies.
Pros and Cons
✅ Pros:
- Focuses on company culture, boosting employee morale and community-building.
- Strong peer-to-peer engagement features like shout-outs and employee recognition.
- User-friendly platform with a low learning curve for teams seeking simple tools.
❌ Cons:
- No internal email capabilities → Unlike Staffbase, Jostle offers no email campaign tool for structured communication.
- Limited strategic comms tools → Jostle lacks key features like campaign planning, editorial calendars, and sentiment analysis.
- Weaker mobile-first experience → Jostle’s app is social-focused and not ideal for companies that need to reach frontline workers with critical updates.
Who should consider Jostle?
🎯 Small to mid-sized businesses seeking a simple, engaging platform for employee recognition and community building.
🏢 Organizations prioritizing culture and engagement over structured internal communication strategies.
👥 Teams looking for social-style interactions to connect employees through updates, shout-outs, and shared moments.
Why choose Staffbase over Jostle?
Complete internal communication platform: While Jostle focuses on engagement, Staffbase combines email campaigns, mobile-first communication, newsfeeds, and digital signage to connect employees across multiple channels.
Built-in internal email capabilities: Staffbase offers a powerful email designer with unlimited admin licenses, ensuring communication teams can deliver structured, impactful campaigns — something Jostle lacks.
Better for strategic communication: Staffbase includes campaign planning, editorial calendars, and engagement analytics to help comms teams track performance and refine strategies — tools that Jostle doesn’t provide.
Stronger mobile communication for frontline workers: Staffbase’s mobile app is designed to deliver urgent updates, two-way chat, and self-service resources to reach frontline employees effectively.
Ideal for larger teams and enterprises: Staffbase’s platform scales easily for complex organizations, while Jostle’s simpler structure may struggle to support multi-location teams or enterprise-wide communication.
9. LumApps — Best for personalized employee experiences
LumApps is an employee experience platform designed to deliver personalized content, social collaboration, and knowledge sharing within large organizations. While LumApps offers robust intranet capabilities and integrates deeply with Google Workspace and Microsoft 365, it lacks dedicated internal email tools, campaign planning features, and the mobile-first communication tools necessary to connect with frontline employees effectively.
Key features
🌐 Personalized intranet experience → LumApps curates content for employees based on their roles, interests, and location to create a highly personalized experience.
📊 Data-driven insights → Offers engagement metrics and content performance tracking to help admins measure what resonates with employees.
🔗 Microsoft 365 & Google Workspace integration → LumApps integrates with Teams, SharePoint, Gmail, and Google Drive, making it accessible for organizations using these ecosystems.
Workvivo vs Lumapps: How the two compare
Better for content personalization, weaker for communication campaigns → While LumApps excels in targeted content delivery, it lacks dedicated tools for email campaigns, editorial planning, and structured messaging that Workvivo and Staffbase offer.
No dedicated internal email solution → LumApps does not include a built-in email designer for company-wide updates, unlike Staffbase.
Limited mobile-first communication features → While LumApps offers a mobile app, it’s focused on content browsing rather than engaging employees with push notifications, two-way chat, or critical updates.
Weaker for strategic communication planning → LumApps does not provide tools like alignment checks, campaign planning, or sentiment analysis, limiting its effectiveness for driving measurable communication outcomes.
Pros and Cons
✅ Pros:
- Excellent for creating personalized content experiences that help employees find relevant news and resources.
- Strong integration with both Microsoft 365 and Google Workspace, giving flexibility for hybrid IT environments.
- Suitable for large enterprises with complex content management needs.
❌ Cons:
- No internal email functionality → LumApps lacks a dedicated email tool for targeted communication campaigns.
- Limited strategic communication tools → LumApps does not include campaign planning, sentiment analysis, or alignment tracking.
- Weaker mobile communication experience → LumApps’ mobile app is more suited to content browsing than active engagement with remote or frontline workers.
Who should consider LumApps?
🏢 Enterprises focused on personalized content delivery that need a platform to curate news, updates, and resources for diverse teams.
📚 Organizations seeking a knowledge-sharing hub for improved information access across departments.
🔗 Microsoft 365 or Google Workspace users looking for a platform that integrates with their existing ecosystem.
Why choose Staffbase over LumApps?
Complete communication platform: While LumApps focuses on content personalization, Staffbase offers a comprehensive solution with email campaigns, mobile-first communication, and newsfeeds for engaging employees across multiple channels.
Built-in internal email capabilities: Staffbase includes a powerful email designer with unlimited admin licenses, giving comms teams a scalable way to deliver impactful campaigns — something LumApps lacks.
Stronger mobile experience for frontline workers: Staffbase’s mobile app is designed for engagement-first communication, with features like push notifications, two-way chat, and digital signage integration.
Better for strategic communication: Staffbase empowers employees to share, and measures the impact of that engagement with tools like editorial calendars, alignment checks, and sentiment analysis — capabilities that LumApps does not provide.
Faster deployment with less IT dependency: Staffbase’s intuitive interface allows comms teams to build campaigns, deliver messages, and track engagement without relying heavily on IT support.
10. Oak Engage — Best for employee engagement and social intranet solutions
Oak Engage is an employee engagement platform designed to improve internal communication, collaboration, and culture-building. With a focus on social intranet features, Oak offers intuitive tools for sharing company news, creating interactive content, and boosting engagement. While Oak excels in engagement features, it lacks dedicated email capabilities, campaign planning tools, and comprehensive analytics for measuring communication outcomes.
Key features
📰 Dynamic newsfeeds → Oak’s personalized newsfeeds deliver tailored content to employees, ensuring relevant updates reach the right people.
📱 Mobile-first experience → Oak’s mobile app enables employees to access company news, updates, and discussions on the go.
📊 Engagement insights → Oak provides tools for tracking employee interactions and engagement levels within the platform.
💬 Interactive content → Employees can comment, react, and engage with company updates, driving two-way communication.
Workvivo vs Oak Engage: How the two compare
Better for engagement, weaker for strategic comms → Oak’s focus on social-style interactions helps boost engagement, but it lacks structured tools for campaign planning, editorial calendars, and impact measurement.
No dedicated internal email solution → Oak does not offer a built-in email tool for newsletters or targeted updates — something that Staffbase excels at.
Weaker strategic planning capabilities → Unlike Staffbase, Oak does not provide tools like alignment checks, sentiment analysis, or campaign impact measurement.
Limited enterprise scalability → While Oak is effective for small to mid-sized organizations, its features may struggle to meet the needs of large enterprises with complex communication strategies.
Pros and Cons
✅ Pros:
- Strong focus on employee engagement with interactive content and social-style updates.
- User-friendly platform with a low learning curve for teams seeking simple communication tools.
- Suitable for smaller organizations or teams prioritizing engagement over complex strategic planning.
❌ Cons:
- No internal email functionality → Oak lacks a dedicated email campaign tool, making it harder to deliver structured company-wide messages.
- Limited strategic communication tools → Oak does not offer tools for campaign planning, alignment tracking, or sentiment analysis.
- Weaker for large enterprises → Oak’s platform may lack the scalability needed for large, distributed teams managing complex communication strategies.
Who should consider Oak Engage?
🎯 Small to mid-sized organizations looking for an easy-to-use intranet with a strong focus on engagement and company culture.
📢 Teams prioritizing interactive content and two-way communication over structured internal campaigns.
🏢 Organizations without complex communication needs that want a lightweight, social-style platform for sharing news and updates.
Why choose Staffbase over Oak Engage?
Complete internal communication platform: While Oak excels at social engagement, Staffbase offers a comprehensive platform with email campaigns, mobile-first communication, newsfeeds, and digital signage — ensuring messages reach employees across multiple channels.
Built-in internal email capabilities: Staffbase includes a powerful email designer with unlimited admin licenses, providing communication teams with scalable tools for delivering structured updates and announcements — features Oak lacks.
Better for strategic communication: Staffbase includes tools like campaign planning, editorial calendars, and sentiment analysis to help comms teams manage, measure, and improve their messaging.
Superior mobile-first experience for frontline workers: Staffbase’s mobile app is built for engagement-first communication, supporting push notifications, two-way chat, and digital signage — features that Oak’s platform lacks.
Ideal for large enterprises and complex teams: Staffbase’s platform scales easily for global teams, multi-location businesses, and enterprise organizations seeking advanced communication strategies.
11. Unily — Best for Enterprise-Wide Digital Workplace Solutions
Unily is a comprehensive digital workplace platform designed to connect employees through an advanced intranet, personalized content delivery, and social collaboration tools. It excels in creating a centralized knowledge hub for large organizations. But it lacks the dedicated internal email capabilities, campaign planning tools, and AI-driven insights that modern communication teams require for strategic messaging. But it’s got a cool new logo.
Key features
📢 Integrated communication suite → Combines an intranet, mobile app, and social engagement tools for a connected employee experience.
📊 Advanced personalization → Uses employee roles, preferences, and location data to deliver targeted content.
🔗 Microsoft 365 integration → Deep integrations with Teams, SharePoint, and OneDrive make Unily a natural fit for Microsoft-driven enterprises.
Workvivo vs Unily: How the two compare
Better for intranet functionality, weaker for strategic comms → Unily’s strength lies in its content hub for knowledge sharing. Workvivo offers stronger employee social networking capabilities.
No dedicated internal email solution → Unily lacks a built-in email campaign tool, making it harder to deliver targeted, company-wide messaging.
Limited frontline engagement tools → While Unily offers a mobile app, it’s designed primarily for knowledge sharing rather than frontline communication or urgent updates.
More complex setup than Workvivo → Unily’s advanced customization capabilities often require significant IT involvement. This makes setup and maintenance more resource-intensive.
Pros and Cons
✅ Pros:
- Comprehensive digital workplace platform for content delivery, collaboration, and knowledge sharing.
- Strong personalization features that tailor content based on employee roles and preferences.
- Seamless integration with Microsoft 365, ideal for IT-driven organizations.
- Suitable for large enterprises with complex structures.
❌ Cons:
- No email functionality → Unily does not offer a dedicated email campaign tool, limiting its ability to deliver structured internal communications.
- Weaker for frontline communication → Unily’s mobile app supports content browsing. But it lacks tools like push notifications, two-way chat, and digital signage integration found in Staffbase.
- Limited strategic planning tools → Unlike Staffbase, Unily does not include tools for editorial calendars, alignment tracking, or sentiment analysis.
Who should consider Unily?
🏢 Large enterprises that need a feature-rich intranet and knowledge hub with extensive customization options.
📚 Organizations with complex structures that require detailed content targeting based on employee roles, locations, or departments.
🔗 Microsoft 365-driven companies that want an intranet closely aligned with their Microsoft ecosystem.
Why choose Staffbase over Unily?
Omnichannel communication platform: While Unily excels as a content hub, Staffbase offers a complete communication solution with email campaigns, mobile-first messaging, intranet, and push notifications. This ensures messages reach all employees, including frontline workers.
Built-in internal email solution: Staffbase includes a powerful internal email designer with unlimited admin licenses. This gives communication teams a scalable way to deliver impactful messages.
Stronger mobile experience for frontline workers: Staffbase’s mobile app supports two-way chat, digital signage, push notifications, and self-service resources. It’s all designed to engage frontline employees.
Strategic communication tools for campaign planning: Staffbase includes features like editorial calendars, alignment checks, and sentiment analysis — tools Unily does not offer. This helps communicators measure and refine their strategies.
Easier deployment for communication teams: Staffbase offers a user-friendly interface that empowers communication professionals to build campaigns and manage messaging without heavy IT involvement.
Why Staffbase is the #1 Workvivo alternative
🚀 Complete communication cloud → Email, intranet, mobile app, push notifications, and digital signage — all in one platform.
📧 Built-in internal email tool → Drag-and-drop designer, real-time collaboration, and advanced analytics with unlimited admin licenses.
📱 Frontline-first mobile experience → Two-way chat, surveys, video updates, and self-service resources to engage and improve retention rates — even for deskless employees.
📊 Strategic communication tools → Editorial calendars, alignment checks, and sentiment analysis to measure true impact.
🔗 Microsoft-certified integrations → Seamlessly connects with Teams, SharePoint, and Power Automate for enterprise flexibility.
🏆 Industry leader → Recognized by Gartner, Clearbox, and G2.
Final thoughts
Workvivo offers a solid intranet experience with social-style engagement features. But it lacks the tools many organizations need to deliver structured, measurable communication.
For companies seeking a platform that goes beyond social updates to provide targeted email campaigns, mobile-first communication, and strategic planning tools, Staffbase is the clear choice.
With its omnichannel communication, robust analytics, and Microsoft-certified integrations, Staffbase empowers internal communication teams to engage every employee — from the frontline to the boardroom.
See for yourself why Staffbase is the #1 Workvivo alternative
